Manage administrators


# Manage administrators

This guide walks you through the steps of managing an administrator account. If you are the owner or an existing administrator in the organization, you can onboard new administrators or delete existing administrator accounts.

Info

You cannot manage the user profiles of other administrators or update their passwords from the Asgardeo Console. Administrators must manage their own profiles and passwords using the My Account portal.

# Onboard an administrator

There are two ways to onboard an administrator:

# Invite an external administrator

Let's look at how administrators can onboard another administrator by sending an email invitation.

To onboard an administrator:

  1. On the Asgardeo Console, go to Organizational Settings > Administrators.

  2. Click Add Administrator and provide the required details.

    Note that if your organization allows you to assign admin privileges to business users, you will see the following options when you click Add Administrator.

    Add administrator dropdown

    You need to select Invite admins to Asgardeo from this list to proceed with inviting an external admin.

    Add administrator user
    Field name Description
    Email Address Provide the email address to which the invitation email should be sent.
    This email address will be used as the admin's username in Asgardeo. Note that a username is always unique to the organization, and you can't change it once it is created.
    Role The Administrator role is assigned by default.
    For details on the available user roles and the permissions assigned to them, see Asgardeo User Roles.
  3. Click Invite to send the invitation.

The administrator can access the Asgardeo Console by accepting the invitation and setting a password for the new administrator account.

# Assign admin privileges to users

You can assign admin privileges to existing business users only if it is allowed in your organization. Follow the instructions given below.

First, configure administrator settings for the organization:

  1. On the Asgardeo Console, go to Organizational Settings > Administrators.

  2. Click the settings icon next to + Add Administrator to open the Administrator Settings page.

  3. Switch on the Enable users to manage the organization toggle.

    Assign an existing user as an admin
  4. Go back to the Administrators page and see that the + Add Administrator list is updated as follows: Add administrator dropdown

Now, let's assign admin privileges to a user:

  1. On the Administrator page, click +Add Administrator > Assign admins from users.
  2. Select the user you want to add as an administrator and click Add.

The new administrator can now access the Asgardeo Console using the following URL:

Be sure to replace {org_name} with the relevant organization name.

https://console.asgardeo.io/t/{org_name}
1

Currently, only privileged users onboarded from the internal user store and remote user stores can log in to the Asgardeo Console.

# View administrators

To view the administrators of your organization:

On the Asgardeo Console, go to Organizational Settings > Administrators. You will see the list of administrators presented in two tabs as follow.

Asgardeo This includes administrators whose identity is managed by Asgardeo.
{org_name} organization This includes administrators whose identity is managed by the {org_name} organization.

# Delete an administrator

Before you begin

Note the following:

  • If the administrator you delete is a business user with admin privileges, you will only be revoking the administrator privileges from the user. Deleting this administrator does not delete the user account.
  • If the administrator is not a business user, you will be deleting the user account from the organization. This action is irreversible.

To delete an administrator:

  1. On the Asgardeo Console, click Administrators.
  2. Click Delete for the administrator you want to remove.
  3. Select the checkbox to confirm your action.
  4. Click Confirm.